Finance & Administrative Assistant

Full Time
Posted 1 year ago

Total Solutions for All

Role Responsibilities
Finance & Accounting
• Reconcile bank accounts for client companies and manage accounts receivable
• Prepare staff payroll and submit VAT, PAYE, W.H.T. and SSNIT social security contribution
report to appropriate offices before due date
• Secure/ keep source documents and ensure security of accounting records
• Prepare payment vouchers, review and audit out-station records,
• Manage Imprest & petty cash, count and reconcile cash, etc
• Prepare monthly site account for each project including source document/ voucher entries.
• Prepare weekly, monthly, quarterly and annual reports for decision-making.
• Prepare/ check payment vouchers for posting/ data entry, make general ledger entries and
• Secure/ keep source documents and ensure security of accounting records
• Manage Imprest & petty cash, count and reconcile cash, etc
• Undertake other ad-hoc tasks and duties that may be assigned by relevant client personnel,
such as banking, credit control or payroll functions.

General Administration
• Sort and distribute incoming mail to areas and staff within the group/ client organisation and
dispatch outgoing mails/ documents
• Write business letters, staff notices, reports or office memoranda, etc and obtaining sign-off
from the F&A Manager or MD as may be appropriate
• Answer telephone enquiries from customers, attend to visitors and assist other staff in the
organisation with their enquiries
• Operate a range of office machines such as photocopiers, computers, etc
• Manage staff leave and attendance records, file papers and documents
• Arrange meetings, take minutes of meetings and share same with participants
• Check and receive incoming documents, dispatch outgoing documents/ parcels, etc
• Maintain high customer service standards.
• Manage international travel/ leave schedules for affected staff
• Planning, implementing, and evaluating employee relations as well as human resources
policies, programs
• Identify required skill sets and expertise, search, recruit, train and orient personnel for
permanent and temporary roles in the group and/ or for clients
• Maintain human resources records by maintaining applications, résumés, applicant logs,
verify candidates’ background by contacting references and keeping human resources
information confidential.
• Avoid legal challenges by complying with legal requirements and company policies.
• Act as a Liaison person between clients, customers, etc
• Manage engagements and assignments to deliver superior service and be on hand at all times
to ascertain and resolve the concerns of customers
• Perform a variety of other tasks not mentioned above

Key Performance Indicators:
• Plan, organize and co-ordinate activities of the accounts department to ensure reliable
information is always available.
• Co-ordination of all group/ client reporting duties and ensure accuracy, clarity &
completeness of monthly reports, reliable financial information.
• Identify & resolve financial, accounting & transactional issues to ensure monthly accounts
are complete and accurate,
• Develop and maintain strong relationship with key industry players and customers

• HND/ Bachelor’s Degree in Accounting or
• Part qualified with ICA (G) or ACCA.
• 3 years’ experience in a similar role/ industry

Essential work Skills:
• Ability to conduct credit worthiness assessments of potential customers
• Good knowledge of accounts receivable and recovery procedures
• Possess a good understanding of Microsoft Office suite, Microsoft Office Project with
superior skills in the use of excel
• Ability to recognise potential risks to be escalated for immediate action

Application Submission:
• All interested and qualified applicants should send application, together with CV to

Closing Date: On/ before November 30, 2018.

Job Features

Job CategoryOffice and Clerical Workers, Officials and Managers, Professionals
Employment Type:Fulltime/Permanent
Job Location:Greater Accra Region – Ghana

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